Module 10: Create and Send Messages

 

Step by Step:

Create and send a new email message, reply to an email message, forward an email message, and finish a draft message.

Create and send a new email message

  1. Select Home > New Email to start a new message.
    NOTE: If you have multiple email accounts, select the From drop-down list to choose the account you want the email message to be sent from.
  2. Enter the a name or email address in the To..., Cc, or Bcc field.
    • When you start typing an e-mail address, you can either select one of the suggested e-mail addresses, or continue typing the e-mail addresses.
    • Separate multiple recipients with a semicolon.
    • To choose a recipient's name from the address book, select To... and then choose the names you want.
    • Use Cc to send a copy of the email message.
    • Use Bcc to send a "blind copy" of the email message to a someone without letting others know about it.
    • If you do not see the Bcc box, select Options, and then select Bcc in the Show Fields group.
  3. In Subject, type the subject of the email message.
  4. Place the cursor in the body of the email message, and then start typing.
    NOTE: You can change the font or style, and check the grammar and spelling of the message before sending it.
  5. After typing out your message, select Send.
    NOTE:  If the Send button is not available, the email account needs to be configured.


Reply to an email message

  1. Select an email message.
  2. Select Reply in the Reading pane or on the Home tab of the ribbon.
  3. Enter text in the body of the email message, change or update the Subject if you want, and then select Send.


Forward an email message

  1. Select an email message.
  2. Select Forward in the Reading pane or from the Home tab of the ribbon.
  3. Type a name or email address in the To... field.
  4. If needed, edit the Subject and write a message.
  5. Select Send.


Finish a draft message

  1. Select the Drafts folder in the folders list.
  2. Choose the draft message to view it in the Reading pane.
  3. Select an option:
    • Continue editing if the email message needs to be changed before sending. After making changes, choose Send.
    • Select Discard if you decide not to send the message.
    NOTE:  At any time, you can select Pop Out in the Reading pane, and edit your message in a separate window.