Module 10: Reuse Email Content
Step by Step:
You can create a Quick Part to save and reuse a block of text that you frequently send instead of retyping it each time. You can also edit and delete Quick Parts.
Create a Quick Part
- Select New Email and then type and select the content that you want to store as a reusable building block.
- On the Insert tab, in the Text group, select Quick Parts.
- Select Save Selection to Quick Part Gallery.
- In the Create New Building Block box, add the:
- Name – Type a unique name.
- Gallery - Select the gallery where you want the building block to show up.
- Category - Select a category, such as General or Built-In, or create a new category.
- Description - Type a description of the building block.
- Save in- Select the name of the template from the drop-down menu.
- Options
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- Insert in own paragraph - To insert the content in its own paragraph, directly below the cursor point, and place the cursor on the next line.
- Insert content in its own page -To insert the content into its own page.
- Insert content only - For all other content.
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- Select OK.
Use a Quick Part
- Open an email, and then select Reply.
- Place the cursor where you want to insert a building block.
- On the Insert tab, select Quick Parts, and then select the building block you want to use.
Delete a Quick Part
- Select New Email message and place the cursor in the body of the email.
- On the Insert tab, in the Text group, select Quick Parts.
- Right-click on a Quick Part, and then select Organize and Delete.
- Select the Quick Part you want to delete, and then select Delete.
- Select Yes, and then Close.