Module 10: Search and Filter Messages

Step by Step:

Search is a powerful tool to help find email messages anywhere in Outlook.

Search email

1. Select the search bar.
2. Type a name, subject, or phrase which is included in the email message that you want to find.

Refine your search results

1. Select the search bar and type a name or subject.
2. Select an option to refine or widen your search: All Mailboxes, Current Mailbox, Current Folder, Subfolder, or All Outlook Items.
3. You can also select a category within the Refine group to further filter your search results:
   
   • From – only shows results from a specific person.
   • Subject - only shows results based on the subject.
   • Has Attachment – only shows emails that have attachments.
   • Categorized – only shows results that have a specific category assigned to them.
   • This Week - searches by when the email message was received: Today, Yesterday, This Week, Last Week, This Month, Last Month, This Year, or Last Year.
   • Sent To – searches messages Sent to You, Not Sent Directly to You, or Sent to Another Recipient.
   • Unread – only shows unread messages.
   • Flagged - only shows messages flagged by you.
   • Important - only shows emails marked as Important.
   • More - filters your results based on more advanced criteria, such as Cc or Sensitivity.
4. Select Recent Searches to run recent searches again.
   NOTE: Outlook saves only the recent search query, not the results.
5. Select Close Search to close the Search tab.